Direct contracts
Hotels you contract yourself, with seasons, allotments, release dates and special offers.
Travel services
Hotel booking & contracting software
Sell your own hotel contracts next to live bedbank rates, with room types, allotments, meal plans and cancellation rules managed in one place. Every booking creates the voucher, invoice and supplier payable automatically.
- Direct + bedbank
- Your contracts next to live supplier rates
- Room level
- Rates, allotments and meal plans per room type
- Auto stop-sell
- No double-selling of allotted rooms
- Branded
- Vouchers with your logo in seconds
Overview
Hotel reservation system for travel agencies
TravelSuite ERP is hotel booking software for travel agencies, tour operators and B2B wholesalers. It puts your directly contracted hotels and live bedbank inventory in one search, so staff, online customers and sub-agents compare every room and rate in a single list.
Contracting is built in. Load hotels, room types, seasons, allotments, meal plans, child policies and cancellation rules once, and the system prices every stay correctly, stops selling when an allotment runs out and applies your markup by market or agent.
Because the hotel module is part of the full ERP, each confirmed room updates the customer file, the supplier payable and your profit report. Agencies selling Makkah and Madinah rooms for Umrah groups, holiday hotels in Malaysia and city hotels across the GCC manage it all from one back office.
Hotel contracting
One room, three sources, one clear profit
See every rate you can sell for the same room, what each one earns you, and how many rooms are left.
Makkah · near Haram12 – 16 Mar · 4 nights2 rooms · 4 guests
5-star · 300 m to HaramHaram View Tower
Deluxe double · Breakfast · Free cancellation until 7 days
Contracted allotmentRooms left per night
- Thu1212
- Fri139
- Sat145
- Sun152
- Mon16Stop
- Tue177
- Wed1810
Available Last rooms Stop-sell
Same room, per nightSell price $189
- Direct contractBest marginYour own seasonal rateNet $142+$4725% margin
- Hotel vendorPartner rate, commission includedNet $158+$3116% margin
- Supplier APILive bedbank rateNet $171+$1810% margin
Sell the same room as
Website $189B2B agent $176Umrah package Included
Hotel suppliers you can connect
- Hotelbeds
- WebBeds
- TBO Holidays
- RateHawk
- Expedia
- Local suppliers
Connected with your own supplier contracts and credentials.
Hotel catalogue
Everything a hotel listing needs
Add a hotel once and sell it on your website, to agents and in packages.
Hotels & destinations
Locations, star rating, featured hotels
Room types
Price, capacity, beds, size and photos
Amenities
Wi-Fi, pool, parking and your own features
Extra services
Breakfast, airport pickup, late check-out
Categories
Resorts, city hotels, Haram-view and more
SEO pages
Each hotel gets its own search-friendly page
Rates & availability
Set prices and block rooms for any date
One calendar for every room type. Change a weekend price, raise rates for the season or block rooms for maintenance in seconds.
- Daily price per room type
- Block a room type or one room
- Rooms left per night for the whole week
Room typeFri 9Sat 10Sun 11Mon 12Tue 13Wed 14Thu 15
Deluxe Double$142$165$165$142$142Blocked$150
Family Suite$210$2401 left$210$210$210$225
Haram View$260$290$2901 left$260$260$275
Hotel inventory
Every room you can sell, in one search
Bedbanks and wholesalers
Live rates and availability from the suppliers you work with, shown next to your own contracts.
Makkah and Madinah hotels
Haram-area rooms contracted for the season and allocated to pilgrim groups and packages.
Local partners
Add a local supplier's API or upload their rate sheet, and sell it under your own markup.
Key capabilities
Sell your contracted hotels next to supplier inventory with clear room-level pricing.
12 features included in Hotel Booking
See it in a demo- 01Hotel, room type and rate plan management
- 02Seasonal rates, minimum stay and special offers
- 03Allotments, release dates, stop-sell and blackout dates
- 04Child policy, extra beds and meal plans
- 05Cancellation and no-show rules per rate
- 06Bedbank inventory next to your own contracts
- 07Room-level markup by market, channel or agent
- 08On-request bookings with hotel confirmation tracking
- 09Rooming lists for groups and pilgrims
- 10Branded vouchers and confirmations
- 11Supplier payables and reconciliation
- 12Occupancy, sales and profit reports per hotel
Booking workflow
From hotel search to voucher in six steps
- 01
Search
By city, hotel name or landmark, with dates, rooms and the age of each child.
- 02
Compare rooms
Direct and supplier rates side by side, filtered by star rating, meal plan and refundability.
- 03
Check the policy
Cancellation deadline, child policy and inclusions are shown before you confirm.
- 04
Confirm and pay
Take payment online, by agent wallet or credit limit, or confirm on request for contracted rooms.
- 05
Send the voucher
A branded voucher and invoice go to the guest by email or WhatsApp.
- 06
Settle the supplier
The supplier payable is created automatically and profit is posted to the booking.
Daily operations
A hotel dashboard for your front desk
See what needs attention today, then manage every stay from one booking list.
Operational alerts
Unpaid stays and pending confirmations first
Today's check-ins
Who arrives today and which room they get
Payment status
Paid, partial and due for every booking
Booking status
Pending, confirmed or cancelled at a glance
Hotel settingsGeneralBookingPricingNotificationsSEO
Built for every team
One hotel module, four ways to sell
Reservation staff
- Search contracts and bedbanks together
- Quote several hotels in one message
- Hold on-request rooms and track replies
- Send vouchers by WhatsApp or email
B2B agents
- Live hotel search in their portal
- Their own markup or commission applied
- Book against wallet or credit limit
- Download vouchers and statements
Online customers
- Hotel search on your agency website
- Photos, amenities and room details
- Secure online payment
- Instant confirmation by email
Contracting and accounts
- Load and update contracts in minutes
- Allotment usage per hotel and date
- Supplier payables and due dates
- Profit by hotel, market and agent
Why agencies switch
Before and after TravelSuite ERP
| Task | Without TravelSuite | With TravelSuite ERP |
|---|---|---|
| Contracts | Rate sheets in Excel and email | Seasons, allotments and offers in one system |
| Availability | Checked by phone with each hotel | Allotments deducted as you sell |
| Supplier rates | Several bedbank websites | Bedbank rates next to your own contracts |
| Vouchers | Typed in Word for each booking | Branded voucher sent automatically |
| Group rooms | Rooming lists rebuilt by hand | Rooms allocated to group members |
| Supplier bills | Matched at month-end | Payable created with every booking |
Local by design
Ready for the markets you sell in
Bangladesh
Sell Cox's Bazar, Sylhet and international hotels in BDT, and allocate Makkah and Madinah rooms to Umrah groups.
Saudi Arabia and the GCC
Contract Haram-area hotels for the season, sell city hotels to corporate travellers and price in SAR, AED or QAR.
Malaysia
Sell resort and city hotels in MYR, combine them with flights and tours, and serve walk-in and online customers.
FAQ
Frequently asked questions
Can I load my own hotel contracts?
Yes. Add hotels, room types, seasonal rates, allotments, meal plans and cancellation rules, and sell them next to live supplier inventory.
Which bedbanks and suppliers can I connect?
You can connect bedbanks and wholesalers such as Hotelbeds, WebBeds and TBO, or a local supplier's API, using your own contracts and credentials.
Are Makkah and Madinah hotels supported?
Yes. Many Umrah agencies contract Haram-area hotels directly, and those rooms can be allocated to pilgrim groups through the Hajj & Umrah module.
How are allotments and stop-sell handled?
Each contract has its allotment per date. Rooms are deducted as you sell, release dates are tracked and you can stop-sell or block dates in one click.
Can B2B agents book hotels from their portal?
Yes. Agents search the same inventory with their own markup or commission and book against their wallet or credit limit.
Can I set different prices for each market or agent?
Yes. Markups and discounts can be set per hotel, supplier, market, channel or agent, as a percentage or fixed amount.
Does the voucher show my agency's branding?
Yes. Vouchers and confirmations carry your logo, contact details and terms, and are sent to the guest by email or WhatsApp.
How are supplier payments tracked?
Every booking creates a payable to the hotel or supplier, so you always know what is due, what is paid and the profit on each stay.
Works with every TravelSuite module
Bookings, customers, payments and accounts stay in one database, so this module shares data with everything else automatically.